On June 29, 2018, the Office of Management and Budget released a modification to Circular A-11 related to how federal agencies should manage customer experience improvement programs.
Support a customer experience culture in the federal government.
Provide a common framework for approaching and measuring customer experience.
Encourage federal agencies to apply leading private sector practices.
Improve customer satisfaction with federal service delivery.
Customer experience influences satisfaction, trust and confidence in the federal government. The private sector has set a high bar, and digital makes new service models possible. People want MODERN, STREAMLINED and RESPONSIVE experiences from all types of federal service delivery.
Implementing the Circular A-11 guidance involves focusing on several critical areas to track and improve customer experience.
Collect and measure customer feedback
- Employee helpfulness
5-Point Likert Scale
- Strongly disagree
- Neither agree nor disagree
- Strongly agree
Maintain a customer experience data dashboard
- Overall customer experience metrics
- Customer experience feedback data
- Service level indicators
Complete a customer experience self-assessment across
- Governance and strategy
- Culture and organization
- Customer understanding
- Service design
Develop a customer experience action plan based on the self-assessment
- Organization and accountability
- Program maturity
- Data collection and metrics
- Delivery improvement
HISPs that can collect sufficient data now should begin reporting it starting with FY19, Q1. Those without appropriate data collection currently in place must identify a target date for reporting—no later than FY21, Q1. Government-wide customer experience data will be shared publicly beginning in 2019.
February 28, 2019:
Complete data dashboard for the quarter ending December 31, 2018.
June 30, 2019:
Submit first action plan to OMB and make it available on agency web page.
Every fiscal year:
Develop action plan.
Share data dashboards until data is reported directly through and API to Performance.gov.
What agencies can do now
Use the tools
Take advantage of OMB’s CX MAX Community Page, which includes more detail on compliance as well as templates for self-assessments, data dashboards and action plans—and more.
Talk and ask
Establish core values that include customer experience. Communicate about them often—and solicit employee feedback and invest in their ideas. This empowers employees and helps avoid demotivated staff who often fail to provide a good customer experience.
Set the stage
Improving customer experience needs clear goals and policies, shared understanding, and C-suite leadership. Create a measurement baseline and share metrics so employees know how they are doing—and how they can improve.